Getting your seating plan together

Getting your seating plan together

When to start getting your seating plan together – using a computer

Getting your seating plan together can be quite a task. Start typing your guests names into excel on one worksheet, once they’ve RSVP move them over to another worksheet. This way you can easily see who still needs to RSVP, give them an extra week then give them a call. Once you have all your RSVP’s in, start moving them over into table numbers starting with the most locally mixes of people, then work on the left over people. Remember there is nothing wrong if some tables have a different amount work on tables of 8, 9 and 10. No one will notice that some tables have more or less.

Main Table

A traditional head table is not round, but rather a long and straight table. Usually the bride and groom sit in the middle with the bride’s parents next to her and the groom’s parents next to him. Some main tables include the bridesmaids and grooms men

It is also becoming common to have a sweetheart table that only the bride and groom sit at.

Family /Friends Tension

Most families have members that may not exactly see eye to eye, or perhaps haven’t spoken to each other in the last few years. Naturally you will want to try and keep them apart from each other, so you may want to think about this when you do your seating plans


Your in depth Wedding Checklist

Your in depth Wedding Checklist : After you announce your engagement

  • Sit down with your families and discuss everything from themes and colours, the number of guests, the budget and establish who pays for what.
  • Start looking for venues early and book as early as possible – including catering if needed.
  • Decide on a honeymoon destination and book early to save costs.
  • Decide whether you want to get married in a Church or Chapel. Find out what your Pastor or Priest requires and if they will marry you outside of the Church, if needed.
  • Get quotes for photographers and videographers as they get booked out early.
  • Look around for your dress – if you see something you love and it is on sale, rather buy it early than run the chance of not getting it. Start setting your in depth wedding checklist.

Six months to go to your wedding

  • Ensure you order your wedding dress.
  • Start getting quotes for the cake.
  • Choose and order your brides maids and groomsmen’s outfits.
  • Book hotel rooms for yourself and family if needed.
  • Look around for invites that you like and get quotes.
  • Get quotes for décor and flowers.
  • Book makeup artist – this may seem early but the good ones are usually booked, as well as hair if you need a mobile hairdresser.

Four months to go to your wedding

  • Order wedding invitations.
  • Order the wedding cake.
  • Book décor and flower companies and pay deposits.
  • Book a limousine or arrange other transportation. 

Three months to go to your wedding

  • Send out your wedding invitations.
  • Make sure all required documentation (religious, legal, visas) have been completed and sent in.
  • Choose your wedding rings.
  • Meet with your lawyer to do the wedding contracts

Two months to go to your wedding

  • Consult with the florist and the caterers and anyone else providing you with a service for your wedding.
  • Do hair and Make-up trail.

One month to go to your wedding

  • Finalise your wedding accessories, such as bridal gown, jewellery, shoes etc.
  • Confirm hotel bookings for the wedding night, and the honeymoon.
  • Ensure priest or marriage officer is organizing the marriage license otherwise you will need to organise this.
  • Finalise seating arrangements.
  • Confirm all your bookings and arrangements with all the providers. Make sure they all have the correct delivery addresses and times

One week to go to your wedding

  • Confirm final head count and seating arrangements with caterer or venue
  • Meet with your photographer – give them a list of photographs you would like to be taken
  • Meet with DJ with song requirements

The Day before your Wedding

  • Hand the wedding rings to the care of the best man.
  • Relax and have a good night’s sleep
Your in depth wedding checklist